A summary reconciliation of the government-wide and fund financial statements
GASB Statement 34 does not mandate that governments prepare and publish an annual financial report. However, the Statement establishes new financial reporting requirements for governmental entities by restructuring much of the information that entities have presented in the past. The impact of this Statement on the presentation of the annual financial statements is depicted in table 5. The table identifies the differences between the Statement 34 presentation and that of the previous governmental reporting model used to prepare a Comprehensive Annual Financial Report (CAFR). Many of the CAFR schedules and presentations provide information beyond that required by Statement 34. Show Table 5 (GASB Statement 34) compares the contents of the CAFR under the new reporting model per GASB Statement 34 with the contents of the CAFR under the previous model. Comparisons identify key components of each chapter for an overall comparison of the chapter between models. The table is not intended to be an item-by-item comparison of the models. Table 5. GASB Statement 34-Contents of a Comprehensive Annual Financial ReportContents of the CAFR Under the New Reporting Model per Statement 34Contents of the CAFR Under the Previous Reporting ModelINTRODUCTORY CHAPTERTable of Contents Letter of Transmittal FINANCIAL CHAPTER Auditor's Report Basic Financial Statements Statement of Net Assets Fund Financial Statements Governmental Funds Reconciliation to Governmentwide Statements Proprietary Funds Fiduciary Funds (and similar Component Units) Discretely Presented Component Units Table of Contents Other Material Deemed Appropriate by Management (if applicable) FINANCIAL CHAPTER Auditor's Report
Combined Balance Sheet—All Fund Types, Account Groups, and Discretely Presented Component Units Combined Statement of Revenues, Expenditures, and Changes in Fund Balances-All Governmental Fund Types and Discretely Presented Component Units Combined Statement of Revenues, Expenditures, and Changes in Fund Balances—Budget and Actual—Governmental fund types of the primary government for which an annual budget has been legally adopted Combined Statement of Revenues, Expenses, and Changes in Retained Earnings (or Equity)—All Proprietary Fund Types and Discretely Presented Component Units Combined Statement of Cash Flows—All Proprietary Fund Types and Discretely Presented Component Units Trust Funds may be reported as above as appropriate or may be reported separately Notes to Financial StatementsGeneral Disclosure Requirements (Similar to Notes to Financial Statements per the old reporting model as applicable)
Description of governmentwide financial statements including measurement focus & basis of accounting used Government's policy for applying restricted and unrestricted resources Description of types of transactions included in program revenues, policies for allocating indirect expenses to functions and elimination of internal activity in the statement of activities Description of modified approach, if applicable Policy for asset capitalization and estimation of useful lives GASB 20 policy for proprietary funds and governmentwide activities Additional Disclosures in Summary of Significant Accounting Policies Required by GASB Statement 38 Activities accounted for in major funds, internal service, and fiduciary fund types columns Length of time used to define "available" for revenue recognition Required Disclosures about Capital Assets Separately disclosed for governmental and business-type activities: Beginning and ending balances and acquisitions and dispositions for the year for each major class of capital asset and the related accumulated depreciation reported Required Disclosures on Non-capitalized Assets (Paragraph 118) Historical collections that are not capitalized should be described and reasons for not capitalizing should be provided Required Disclosures on Long-term Liabilities Additional disclosure is required for portion of items due within one year Information on governmental funds that have liquidated the long-term operating liabilities in the past Notes to Financial StatementsTwo types of disclosure are necessary in the CAFR Narrative explanations Notes Essential to the Fair Presentation of GPFS include Summary of Significant Accounting Policies Investments Significant contingent liabilities Encumbrances outstanding Significant effects of subsequent events Pension plan obligations Accumulated unpaid employees benefits, such as vacation and sick leave Material violations of finance-related legal and contractual provisions Schedule of debt service requirements to maturity Commitments under noncapitalized leases Construction and other significant commitments Changes in general fixed assets Any excess of expenditures over appropriations in individual funds Changes in general long-term debt Any excess of expenditures over appropriation in individual funds Deficit fund balance or retained earnings of individual funds Interfund receivable and payables Disclosures for Donor-Restricted Endowments(Paragraph 121 of the Statement) Amounts of net appreciation on investment available for authorization for expenditure How the amounts are reported in net assets State Law relating to ability to spend net appreciation Policy for authorizing and spending investment income Segment Reporting Provision of Condensed Financial Statements in the Notes: GASB Statement 38—Violations and actions taken regarding finance-related legal or contractual provisions Narrative explanations of combining, individual fund, account group, and component unit statements and schedules should provide information not included in the financial statements, notes to the financial statements, and schedules that is necessary to
Segment Information for Enterprise Funds Enterprise fund segment disclosures are required if
Required Supplementary Information (RSI) Other Than MD&A BUDGETARY COMPARISON SCHEDULES Original and final appropriated budget Required Supplementary Information (RSI) Required supplementary information consists of statements, schedules, statistical data, or other information that GASB has determined is necessary to supplement, although not required to be a part of, the general purpose financial statements of a governmental entity. COMBINING AND INDIVIDUAL FUND STATEMENTSCombining statements are limited to nonmajor funds and are not required under GASB Statement 34 COMBINING AND INDIVIDUAL FUND AND ACCOUNT GROUP STATEMENTS AND SCHEDULESCombining Statements For Discretely Presented Component Units when the reporting entity has more than one component unit Individual Fund and Account Group Statements Schedules The following statistical tables should be included in the CAFR unless clearly inapplicable in the circumstances: Governmentwide Revenues and Expenses General Governmental Expenditures by Function General Revenues by Source Property Tax Levies and Collections Assessed and Estimated Actual Value of Taxable Property Property Tax Rates—All Overlapping Governments Special Assessment Billings and Collections Ratio of Net General Bonded Debt to Assessed Value and Net Bonded Debt per Capita Computation of Legal Debt Margin Computation of Overlapping Debt Ratio of Annual Debt Service for General Bonded Debt to Total General Expenditures Revenue Bond Coverage Demographic Statistics Property Value, Construction, and Bank Deposits Principal Taxpayers Miscellaneous Statistics STATISTICAL CHAPTERThe following statistical tables should be included CAFR unless clearly inapplicable in the circumstances: General Governmental Expenditures by Function General Revenues by Source Property Tax Levies and Collections Assessed and Estimated Actual Value of Taxable Property Property Tax Rates-All Overlapping Governments Special Assessment Billings and Collections Ratio of Net General Bonded Debt to Assessed Value and Net Bonded Debt per Capita Computation of Legal Debt Margin, if not presented in the General Purpose Financial Statements Computation of Overlapping Debt Ratio of Annual Debt Service for General Bonded Debt to Total General Expenditures Revenue Bond Coverage Demographic Statistics Property Value, Construction, and Bank Deposits Principal Taxpayers Miscellaneous Statistics [] As shows, the new reporting model involves significant changes to the financial statements prepared and presented by governmental entities. The next sub-section outlines the major elements of the financial statements and related disclosures as required by Statement 34:
Under the new financial reporting model, the basic financial statements are
Governmentwide Financial Statements The purpose of governmentwide financial statements is to present the financial position and the operating results of the governmental entity as a whole. The statements are expected to provide users with operational accountability information and to enable them to do the following:
The governmentwide financial statements are
The Statement of Net Assets presents a columnar presentation of the assets, liabilities, and net assets of the reporting entity in two categories: governmental activities and business-type activities. Discretely presented component units are reflected in a separate column or columns on the face of the statement. Statement 34 does not alter the requirements for presenting component units as established by Statement 14, The Financial Reporting Entity (issued in June 1991). Table 6 highlights the major differences between the Statement 34 presentation for the statement of net assets and the balance sheet presentation under the previous reporting model. Table 6. Statement of Net Assets vs. Combined Balance SheetStatement of Net Assets Under the New Reporting ModelCombined Balance Sheet Required by the Previous Reporting ModelFocus is on governmental and business-type activities.Focus was on fund-type and account group reporting.Reporting is on economic resources measurement focus and accrual basis of accounting for all assets and liabilities.Reporting was on current financial resources measurement focus and modified accrual basis of accounting for governmental and similar trust funds and economic resources measurement focus and accrual basis of accounting for proprietary and similar trust funds.The statement includes general capital assets and general long-term liabilities.General fixed assets and general long-term liabilities were reported only in account groups.Infrastructure assets must be reported.The reporting of infrastructure assets was optional.As mentioned above, Statement 34 requires separate columns for governmental activities and business-type activities of the reporting entity in the statement of net assets. Table 7 outlines definitions within the Statement for these types of activities. Statement 34 states that although internal service funds are reported as proprietary funds of the reporting entity, the activities accounted for in internal service funds are usually more governmental than business-type in nature. If enterprise funds are the predominant or only participants in an internal service fund, however, the entity should report the internal service fund's residual assets and liabilities within the business-type activities column in the Statement of Net Assets. Other presentation requirements relative to the Statement of Net Assets follow:
[] Table 8. Determining Liquidity of Assets and LiabilitiesAssetsLiabilitiesDetermined by how readily the asset is expected to be converted into cash and whether restrictions limit use of resourcesBased on maturity, or when cash is expected to be used for liquidationLiabilities whose average maturities are greater than one year should be reported in two components-the amount due within one year and the amount due in more than one year.Statement of Activities. The operations of the governmental unit should be presented in a net (expense) revenues format in the Statement of Activities. General revenues, contributions to term and permanent endowments, contributions to permanent fund principal, special and extraordinary items, and transfers should be reported separately after the total net expenses of the entity's functions to arrive at the "change in net assets" for the period. The purpose of using this format is twofold:
Fund Financial Statements Fund Financial Statements are categorized into three fund types described as follows. Governmental Fund Financial Statements. Governmental fund financial statements (including financial statements for the general, special revenue, capital projects, debt service, and permanent funds) should be prepared using the current financial resources measurement focus and the modified accrual basis of accounting. Under this measurement focus and basis of accounting, revenues should be recognized in the accounting period in which they become available and measurable and expenditures should be recognized in the accounting period in which the fund liability is incurred, if measurable, except for unmatured interest on general long-term debt, which should be recognized when due. Proprietary Fund Financial Statements. Proprietary fund financial statements (including financial data for enterprise and internal service funds) should be prepared using the economic resources measurement focus and the accrual basis of accounting. Accordingly, revenues should be recognized in the accounting period in which they are earned and become measurable, and expenses should be recognized in the period incurred, if measurable. Fiduciary Fund Financial Statements. Fiduciary fund financial statements (including financial data for fiduciary funds and similar component units) should be prepared using the economic resources measurement focus and the accrual basis of accounting. Revenues should be recognized in the accounting period in which they are earned and become measurable, and expenses should be recognized in the period incurred, if measurable. Table 9 compares the financial statement types by focus and basis of accounting. Table 9. Measurement Focus and Basis of Accounting for Financial StatementsFinancial StatementsMeasurement FocusBasis of AccountingGovernmentwide Financial StatementsEconomic ResourcesAccrualGovernmental Funds Financial StatementsCurrent Financial ResourcesModified AccrualProprietary Funds Financial StatementsEconomic ResourcesAccrualFiduciary Funds Financial StatementsEconomic ResourcesAccrualNote Disclosures Section 2200 of GASB Codification, Comprehensive Annual Financial Report, requires notes to the financial statements that are essential to present fairly the financial position and results of operations (and cash flows of those types of funds and discretely presented component units that use proprietary fund accounting). The notes to the financial statements should focus on the primary government and its discretely presented component units. GASB Statement 34 does not amend the existing general note disclosure requirements but requires additional disclosures as follows. Summary of Significant Accounting Policies (Additional Disclosure Requirements).
[] Required Disclosures for Capital Assets. Statement 34 requires disclosure of each major class of capital assets, including capitalized collections of works of art, historical treasures, and similar assets. Capital assets associated with governmental activities should be reported separately from those associated with business-type activities, capital assets being depreciated separately from those that are not being depreciated, and the valuation basis separately from accumulated depreciation. For each class, the following information should be presented, if applicable:
Required Disclosures for Long-Term Liabilities. The note disclosures should contain information about long-term liabilities, including long-term debt instruments such as bonds, notes, loans, and leases payable, as well as other long-term liabilities such as compensated absences, claims, and judgments, as follows:
Disclosures Relating to Donor-Restricted Endowments. The following information is required relating to donor-restricted endowments in the notes:
The definition of a segment requires that a specific identifiable revenue stream be pledged in support of revenue bonds or other revenue-backed debt. It is not a requirement that the debt be backed solely by pledged revenues. The identifiable activity is typically the source of the pledged revenues. In addition, there must be an externally imposed requirement to separately account for the activity's revenues, expenses, gains and losses, assets, and liabilities. (GASB Statement 37, p. 17). Segment disclosures are not required for an activity in which the only outstanding debt is conduit debt for which the entity has no obligation beyond the resources provided by related leases or loans. In addition, segment reporting is not required when an individual fund both is a segment and is reported as a major fund. GASB Statement 34 requires the following segment disclosures:
[] Management's Discussion & Analysis and Other RSI The management's discussion and analysis (MD&A) is part of the required supplementary information (RSI); however, it precedes the financial statements. It should be based on currently known facts as of the date of the audit report and should
MD&A is restricted to the following topics, although there is no limit to the information that may be presented about these topics.
The entity should ensure that information contained in MD&A is not duplicated in the letter of transmittal. Differences between MD&A and the letter of transmittal are outlined in table 10. Table 10. Important Distinctions Between MD&A and Letter of TransmittalMD&ALetter of TransmittalPresented as part of the Financial Chapter in the Comprehensive Annual Financial Report (CAFR).Presented as part of the Introductory Chapter in the Comprehensive Annual Financial Report (CAFR)Must present only topics required by GASB Statement 34Not limited to topics described in GASB standardsProvides a summary and analysis of the government's overall financial position and operationsHighly structured and requires information only on currently known facts, conditions, or decisionsProvides an opportunity to discuss future plansIf the reporting entity provides comparative financial statements by presenting basic financial statements and RSI for two years, a separate MD&A for each year is not required, but it must address both years presented in the comparative financial statements. MD&A should include comparative condensed financial information and related analysis for both years. Component Units It is essential that governmental financial statements provide an overview of the reporting entity that is based on financial accountability, yet allow users to distinguish between the primary government and its component units. GASB Statement 14, The Financial Reporting Entity, issued in June 1991, established criteria for evaluating potential component units and provided guidance in the statement presentation of those entities that met the criteria. Component units are defined as legally separate organizations for which the primary government is financially accountable or for which the nature and significance of the relationship with the primary government are such that exclusion would cause the reporting entity's financial statements to be misleading or incomplete. (Statement 14, paragraph 20) Financial accountability for a potential component unit is determined by either of the following:
In May 2002, GASB issued Statement 39, Determining Whether Certain Organizations Are Component Units, which amended Statement 14 to establish the criteria for the inclusion of organizations on this basis. A legally separate, tax-exempt organization should be reported as a component unit if all of the following criteria are met:
Component units may be
Blended Component Units Even though it is preferable to distinguish between the primary government and its component units, certain component units, despite being legally separate from the reporting entity, are so intertwined with the entity that they are, in effect, the same as the primary government. Accordingly, GASB has stated that these component units should be reported as part of the primary government. Thus, the component unit's balances and transactions should be reported in a manner similar to the way balances and transactions of the reporting government itself are reported. This method of inclusion is known as blending. A component unit should be blended in either of these circumstances:
Discretely Presented Component Units Discrete presentation of component units refers to the method of reporting financial data of component units in a column(s) and row(s) separate from the financial data of the primary government. When component units are presented in the basic financial statements (i.e., Statement of Net Assets and Statement of Activities), each statement should distinguish between the governmental and business-type activities of the government and between the total entity and its discretely presented component units, by reporting each in separate columns (and rows in the Statement of Activities). Component units that are fiduciary in nature, however, should be included only in the fund financial statements with the entity's fiduciary funds. Statement 39 provides that a discrete presentation must be used for an organization that meets the requirements as a component unit under its new criteria. (Statement 39, paragraph 7) [] An entity's financial statements are an important element in conveying the current state, financial health, and future viability of the organization. Financial statements, regardless of the industry, report on a number of similar components, including assets, liabilities, and equity (i.e., fund balances or net assets). School districts and other governmental agencies are no exception. The GASB is the oversight body responsible for establishing the governmental reporting criteria, including the level of detail, format, and required contents of external financial statements. GASB provides much guidance in the proper interpretation and implementation of these requirements. Readers are encouraged to refer to this source for further questions on financial reporting issues not covered in this document. What are governmentThe GWFS are reported using the economic resources measurement focus and the full accrual basis of accounting. GWFS report information about the government as a whole without displaying individual funds or fund types.
What type of accounting is used for governmentThe government-wide financial statements are prepared using the economic resources measurement focus and the accrual basis of accounting, as are the Enterprise Funds, Component Units and the Fiduciary Funds financial statements.
What are the two governmentThe basic financial statements should include: Government-wide financial statements, consisting of a statement of net assets and a statement of activities.
What is a governmentThis statement presents the operations of an agency in a format that reports the net (expense) revenue of its individual functions in order to report the relative financial burden of each of the state's functions on the taxpayers.
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