Discover Total Excel Converter, a compact universal tool ensuring quick and easy export of spreadsheets into PDF files. It works with dozens of file types, including Excel and OpenOffice formats. Transform as many tables as you like - with CoolUtils, any conversion task is feasible. Offline use ensures secure conversion, and the sheer range of settings is unparalleled!
Despite its broad functionality for XLS to PDF converting, our utility is user-friendly, and its intuitive interface lets you achieve your desired result in no time. Insert headers or footers, protect your PDF with a password, insert your signature, and more! The settings wizard will guide you through the steps to creating a perfect document. Convert files in a batch or one by one - this tool is all you need to turn your tables into impressive PDFs.
Total Excel Converter may also be launched from the command line. Integrate the program into Windows and convert files straight from your desktop! This Excel to PDF converter software is the optimal solution for all users, from newbies to pros. Download the CoolUtils converter tool for free to try it today!
Why Choose CoolUtils Excel to PDF Offline Converter
Download Excel to PDF converter for trouble-free and secure data transformation. Flexibility is one of its key strengths. Aside from accurate conversion, we provide a rich selection of customization options. Rearrange the files, change the look of the output, set a password, and more! Here are some of the reasons to choose Total Excel Converter.
- Wide compatibility [our XLS to PDF conversion tool works with all popular table formats, including OpenOffice]
- The choice between creating combined or separate PDF files
- A wide range of output formats, including PDF/A or non-searchable PDFs
- The ability to add adjustable headers and footers with a wide range of automatic options
- A set of security options to protect the contents from unauthorized access
- Ability to insert digital signatures
- Additional command-line functionality, so you do have to use the GUI
- Offline converting, which guarantees the safety of all files.
Our tool does not have confusing buttons, and its interface is suitable for users of all levels. Using it once is all it takes to master spreadsheet conversion. There is no need for additional software to edit the PDF or protect it, as Total Excel Converter has all the features you may need. Our versatile tool will convert Excel to PDF and let you create professional-looking documents in a flash.
Does It Support Batch Converting?
Yes! Not only is this system a Batch Excel to PDF converter - it can cope with any size and number of files. Transform as many spreadsheets as you need regardless of volume. Create combined or individual PDFs. All you need to do is check the boxes next to the files you want to convert, and click the 'PDF' button to adjust the settings.
The wizard will let you make a wide range of adjustments to fine-tune the combined output. Automatic batch conversion is a time-saver, and you get a quick output with excellent quality every time!
So Yes and No. Yes, Acrobat can convert multiple Excel files to PDF. And, No, you don’t have to convert each worksheet separately!
Converting Multiple Worksheets
Fortunately, Acrobat 9 and Acrobat X can easily convert all of the worksheets in your Excel files to PDF:
Setting Conversion Preferences
When you use the PDF Maker in Acrobat 9 or later, you have some additional options to select just the worksheets needed:
Converting Multiple Excel Files to PDF: Not Batch
- Choose options to convert all worksheets, the currently selected worksheet or a subset of the worksheets.
- To choose some worksheets, but not others, select from the list on the left and use the Add or Remove buttons to move them to the list on the right.
- Click the Convert to PDF button to complete the process
The result is a nicely bookmarked PDF that looks like this:
Convert Multiple Excel Files to PDF using Convert Multiple
If you want to convert many Excel documents in batch to PDF, there are a few additional tricks involved. Read on learn how in the rest of the article.
Acrobat makes a distinction between the settings you employ inside an application like Excel to convert to PDF [the Excel PDF Maker] and settings you use to convert in bulk via Acrobat.
Acrobat generally ignores some of the personal settings you’ve made in the PDF Maker. Instead, you’ll need to set Acrobat application preferences to get Excel file conversion to work the way you want. Here’s how:
- Choose Edit—> Preferences
- The Preferences window appears:
- A] Select Convert to PDF
- Choose Microsoft Excel
- Click the **Edit Settings **button
- The Edit Settings window opens:
- Choose the PDF conversion setting needed. I chose a custom setting I created.
- Enable “Convert entire Excel workbook”
- Click OK twice to exit Preferences
If you have Acrobat Standard, you can convert multiple Excel files to PDF. The limitation is that they all need to be in the same folder and output to the same folder.
- Quit Excel if it is already open
- Choose File—> Create PDF from File and open the folder containing the Excel documents. Select them all and click OK.
Acrobat will convert each Excel document to PDF and open it. You will need to individually save each PDF document at the end of the process.
Convert Multiple Excel Files to PDF using Convert Multiple
In Acrobat 9 or Acrobat X, you can convert multiple Excel files from multiple locations and output them to a folder of your choice.
- Quit Excel if it is already open.
- Choose File> Create PDF> Batch Create Multiple Files
- In the Batch Create Multiple Files window, click the Add Files button and choose whether you want to process individual files or Folders, Click OK.
- The Batch Create options window opens. Here you can set where the resulting PDFs will be created and even add a prefix or suffix to the file names. Click OK and the processing will begin.
True Batch Conversion of Excel to PDF
If you have Acrobat Pro, you can take advantage of batch sequences to automate the conversion process.
Using Batch Sequences [or Actions in Acrobat X] you can open Excel files [or other supported file types] from the originating location and save a PDF version to the same location. You may also specify a number of operations to be made to a file. The following section describes how to build a very simple sequence.
Organizing and Getting Ready : The steps below presume that you will put all of the Excel files you wish to convert into a single folder. The Batch Sequence you build will allow Acrobat to convert any documents found within the folder, even if they are located in sub-folders.Worksheet Print Settings: You may also want to take a look at your Excel documents to make sure the margins and print orientation is set as desired. It’s a good idea to set portrait/landscape printing as needed. Acrobat cannot make this change for you.
To create a Batch Process to convert many text files, follow these steps:
- Choose Advanced—>Document Processing—>Batch Processing
- Click the New Sequence button. Name the sequence and click OK.
- The Edit Batch Sequence window will appear:
- [A] Set Run Commands on “Selected Folder” . Then click the Browse button and locate the folder containing your source Excel files
- [B] Click the Source File Options button. This window allows you to choose which types of files will be converted.
By default, any of the types of files listed will be converted to PDF. If you only wanted to convert the Excel files found in the source folder, only select Microsoft Excel.
[C] Select the output location for the resulting PDFs. Choose Specific Folder from the list and click the Browse button to locate an output folder
[D] Clickthe Output Options button. This window allows you to rename the file after conversion to PDF. In the example below, I added a suffix to the file name.
Click OK twice.
Running the Batch Excel Conversion Sequence
To run the batch sequence, follow the steps below.
- Choose Advanced—>Document Processing—>Batch Processing
- The Batch Sequence Window appears:
A] Choose a sequence from the list on the right
B] Click the Run Sequence Button
Further Considerations
Batch Sequences may also be used to create Headers and Footers that number pages, add watermarks and much more.
After creating a batch sequence, click the Select Commands button.
You can then choose from many different commands [on the left] and add them to the list on the right.
Converting Multiple Excel Files to a Single PDF
This is easy to do in both Acrobat 8 and 9, Standard or Pro!
Choose File—>Combine—> Merge Files into a Single PDF
The window allows you to select many types of files and even select a set of worksheets from individual documents.