How to show top 10 in pivot table năm 2024

As you’ll go through this tutorial, you’ll see there are different data filter options available based on the data type.

Types of Filters in a Pivot Table

Here is a demo of the types of filters available in a Pivot Table.

Let’s look at these filters one by one:

• Report Filter: This filter allows you to drill down into a subset of the overall dataset. For example, if you have retail sales data, you can analyze data for each region by selecting one or more than regions (yes, it allows multiple selections as well). You create this filter by dragging and dropping the Pivot Table field into the Filters area.
• Row/Column Label Filter: These filters allow you to filter relevant data based on the field items (such as filter specific item or item that contains a specific text) or the values (such as filter top 10 items by value or items with a value greater than/less than a specified value).
  • Search Box: You can access this filter within the row/column label filter and this allows you to quickly filter based on the text you enter. For example, if you want data for Costco only, just type Costco here and it will filter that for you.
  • Check Boxes: These allow you to select specific items from a list. For example, if you want to hand pick retailers to analyze, you can do this here. Alternatively, you can also selectively exclude some retailers by unchecking it.

Note, there are two more filtering tools available to a user: Slicers and Timelines (which are not covered in this tutorial).

Let’s see some practical examples of how to use these to filter data in a Pivot Table.

Examples of Using Filters in Pivot Table

The following examples are covered in this section:

• Filter Top 10 Items by Value/Percent/Sum.
• Filter Items based on Value.
• Filter Using Label Filter.
• Filter Using Search Box.

Filter Top 10 Items in a Pivot Table

You can use the top 10 filter option in a Pivot Table to:

• Filter top/bottom items by value.
• Filter top/bottom items that make up a Specified Percent of the Values.
• Filter top/bottom Items that make up a Specified Value.

Suppose you have a Pivot Table as shown below:

Let’s see how to use the Top 10 filter with this data set.

Filter Top/Bottom Items by Value

You can use the Top 10 filter to get a list of top 10 retailers based on the sales value.

Here are the steps to do this:

This will give you a filtered list of 10 retailers based on their sales value.

You can use the same process to get the bottom 10 (or any other number) items by value.

Filter Top/Bottom Items that make up a Specified Percent of the Value

You can use the top 10 filter to get a list of top 10 percent (or any other number, say 20 percent, 50 percent, etc.) of items by value.

Let’s say you want to get the list of retailers that make up 25% of the total sales.

Here are the steps to do this:

This will give you a filtered list of retailers that make up 25% of the total sales.

You can use the same process to get the retailers that make up the bottom 25% (or any other percentage) of the total sales.

Filter Top/Bottom Items that make up a Specified Value

Let’s say you want to find out the top retailers that account for 20 million in sales.

You can do this using the Top 10 filter in the Pivot Table.

To do this:

This will give you a filtered list of top retailers that make up 20 Million of the total sales.

Filter Items based on Value

You can filter items based on the values in the columns in the values area.

Suppose you have a pivot table created using retail sales data as shown below:

You can filter this list based on the sales value. For example, suppose you want to get a list of all the retailers that have sales more than 3 million.

Here are the steps to do this:

This would instantly filter the list and show only those retailers that have sales more than 3 million.

Similarly, there are many other conditions that you can use such as equal to, does not equal to, less than, between, etc.

Filter Data Using Label Filters

Label filters come in handy when you have a huge list and you want to filter specific items based on its name/text.

For example, in the list of retailers, I can quickly filter all the dollar stores by using the condition ‘dollar’ in the name.

Here are the steps to do this:

You can also use wildcard characters along with the text.

Note that these filters are not additive. So if you search for the term ‘Dollar’, it will give you a list of all the stores that have the word ‘dollar’ in it, but if you then again use this filter to get a list using another term, it will filter based on the new term.

Similarly, you can use other label filters such as begins with, ends with does not contain, etc.

Filter Data Using Search Box

Filtering a list using search box is a lot like the contains option in the label filter.

For example, if you have to filter all the retailers that have the name ‘dollar’ in it, simply type dollar in the search box and it will filter the results.

Here are the steps:

This would instantly filter all the retailers that contain the term ‘dollar’.

You can use wildcard characters in the search box. For example, if you want to get the name of all the retailers that start with the alphabet T, use the search string as T* (T followed by an asterisk). Since asterisk represents any number of characters, this means that the name can contain any number of characters after T.

How do I show only the top 10 in Excel chart?

In the Visual level filters, if you click on the drop down arrow of the group that you want to show top N of, click on the drop-down for "Filter type" and you should be able to see the choice "Top N". With that selected, you are now able to show "Top Items" and input your value (1,2,3,4,5 ... 10).

How do you show top 10 values in Excel?

Select the range in which you'd like to highlight numbers. On the Home tab, in the Styles group, click Conditional Formatting. In the drop-down menu, pick Top/Bottom Rules, and then click either Top 10 Items… or Bottom 10 items…

How do I show top 10 in Excel dashboard?

Use a Top 10 filter to isolate specific informationRight-click in a report, choose Filter, and then choose Top 10. In the Top 10 Filter dialog box, choose Top or Bottom, specify a number in the number field, and then choose Count, Percent, or Sum.