Which keyboard shortcut will create a new email message when in the mail view

Go to “Tell me what you want to do” Alt + Q Switch to Mail Ctrl + 1 Switch to Calendar Ctrl + 2 Switch to Contacts Ctrl + 3 Switch to Tasks Ctrl + 4 Switch to Notes Ctrl + 5 Switch to Folder List in the Folder pane Ctrl + 6 Switch to Shortcuts Ctrl + 7 Switch to next message [with message open] Ctrl + period Switch to previous message [with message open] Ctrl + comma Create a new appointment Ctrl + Shift + A Create a new contact Ctrl + Shift + C Create a new contact group Ctrl + Shift + L Create a new journal entry Ctrl + Shift + J Create a new task Ctrl + Shift + K Create a new note Ctrl + Shift + N Create a new fax Ctrl + Shift + X Create a new Microsoft Office document Ctrl + Shift + H Create a new email message Ctrl + Shift + M Flag a message for follow-up Ctrl + Shift + G Forward a message Ctrl + F Send a message Ctrl + Enter Reply to a message Ctrl + R Reply all to a message Ctrl + Shift + R Check for a new e-mail Ctrl + M or F9 Open a received message Ctrl + O Mark a message as read Ctrl + Q Dial a contact phone number Ctrl + Shift + D Create a new folder Ctrl + Shift + E Display the current week in calendar view Alt + – Display the current month in calendar view Alt + = Change the number of calendar days that display Alt + [any number from 1-10] Go to different folder Ctrl + Y Find a message or other item [Go to Search box] Ctrl + E Expand search to include items from the current folder Ctrl + Alt + K Expand search to include subfolders Ctrl + Alt + Z Use Advance find Ctrl + Shift + F Create a meeting request Ctrl + Shift + Q Create a search folder Ctrl + Shift + P Create a task request Ctrl + Shift + U Open address book Ctrl + Shift + B Forward as attachment Ctrl + Alt + F Mark a message as not junk Ctrl + Alt + J Check names Ctrl + K Switch to Inbox Ctrl + Shift + I Move between the Folder Pane, the main Outlook window, the Reading Pane, and the To-Do Bar. Ctrl + Shift + Tab or Shift + Tab Move around message header lines in the Folder Pane or an open message. Ctrl + Tab Move between the Outlook window, the smaller panes in the Folder Pane, the Reading Pane, and the sections in the To-Do Bar. Tab Move around within the Folder Pane Arrow keys In the Reading Pane, go to the previous message Alt +Up arrow or Ctrl + comma or Alt + Page Up In the Reading Pane, page down through text Spacebar In the Reading Pane, page up through text Shift + Spacebar Go back to previous view in main Outlook window Alt + Left arrow Go forward to next view in main Outlook window Alt + Right arrow Go to the previous message Up arrow Go to the next message Down arrow Create a message [when in Mail] Ctrl + N Create a message [from any Outlook view] Ctrl + Shift + M Open the MailTip in the selected message Ctrl + Shift + W Mark as unread Ctrl + U Display Send/Receive progress [when a Send/Receive is in progress] Ctrl + B Post to this folder Ctrl + Shift + S Post a reply in this folder Ctrl + T Send or post or reply all Alt + S Save [except in tasks] Ctrl + S or Shift + F12 Save and close [except in mail] Alt + S Print an item Ctrl + P Delete an item Ctrl + D Copy an item Ctrl + Shift + Y Move an item Ctrl + Shift + V Cancel Esc Move to File tab ribbon Alt + F, use letters to navigate Move to Home tab ribbon Alt + H, use letters to navigate Move to Send/Receive tab ribbon Alt + S, use letters to navigate Move to Folder tab ribbon Alt + O, use letters to navigate Move to View tab ribbon Alt + W, use letters to navigate On the ribbon, to move between commands Tab or Shift-tab To move between groups on a ribbon Ctrl + Right Arrow or Ctrl + Left Arrow Activate a selected command on the ribbon Spacebar or Enter key Open a gallery on the ribbon Spacebar or Enter key Finish with a control on the ribbon and move back to the document Enter key Expand or collapse the ribbon Ctrl + F1 Help F1 Turn on editing in a field F2 Display the Find Bar F3 Search for text within an open item F4 Move between the Outlook window, the smaller panes in the Folder Pane, the Reading Pane, and the sections in the To-Do Bar, and show the access keys in the Outlook ribbon. F6 Check spelling F7 Send and Receive F9 Selects the Menu Bar or Closes an open menu and submenu at the same time F10 Find a contact F11 Save As [only in mail] F12

Since it comes packaged with the rest of Microsoft Office, Outlook has become the most common email program used in businesses.

More Than Just Email

We use Outlook for much more than sending and receiving emails.

We manage our schedule with Outlook’s calendar feature.

We use tasks to manage our “to do” list.

We even use Outlook on our phones to keep up with things when we’re out of the office.

Basic Shortcut Keys

While Outlook is one of our most used programs, it can be cumbersome to constantly switch between email and calendar.

Thankfully, maneuvering in Outlook is much easier using shortcut keys.

Here is a list of shortcut keys to make working in Outlook faster:

• Ctrl + Shift + M: New mail message
• Ctrl + Shift + A: New appointment
• Ctrl + Shift + Q: New meeting request
• Ctrl + Shift + K: New task
• Ctrl + Shift + N: New note [post-it]
• Ctrl + 1: Go to mailbox
• Ctrl + 2: Go to calendar
• Ctrl + 4: Go to task
• F3: Search

Specific Shortcuts

Some of Outlooks shortcuts are function specific. Here are shortcuts for some of the most-used features.

Email shortcuts:

• Ctrl + O: Open message
• Ctrl + Q: Mark as read
• Ctrl + U: Mark as unread
• Ctrl + F: Forward
• Ctrl + R: Reply
• Ctrl + Shift + R: Reply all
• Alt + S: Send
• Ctrl + “.”: Next message
• Ctrl + “,”: Previous message
• Ctrl + Shift + I: Move to inbox
• Ctrl + Shift + G: Flag for followup
• Ctrl + Alt + R: Reply with meeting request
• Ctrl + Alt + J: Mark message as not junk

Calendar shortcuts:

• Ctrl + G: Go to a date
• Ctrl + Alt + 2: Switch to “Work Week” view
• Ctrl + Alt + 3: Switch to “Full Week” view
• Ctrl + Alt + 4: Switch to “Month” view
• Alt + Down arrow: Go to next week
• Alt + Up arrow: Go to previous week
• Alt + Page Down: Go to next month
• Alt + Page Up: Go to previous month

Outlook Extra: The Drag and Drop

Have you used drag and drop in Outlook?

It’s not really a keyboard shortcut, but it’s a great time saver to get information from somewhere else into a new email.

You can do this with attachments and email addresses.

When sending an attachment from an email to someone else [when you don’t want to forward the original email], you simply:

• Open a new email to send.
• Open the original email with the attachment.
• Click the original attachment with the mouse then drag the cursor into the body of the new email and release.

You can also add an attachment to an email by dragging it directly from File Explorer.

You can also drag and drop email addresses. Drag a name from one email directly into the “To” or “CC” section of a new email. Note: you cannot drag and drop from an email you are currently editing.

This is great for those times when you need to email someone, and you only have the contact information as part of a previous chain, but you don’t need to email everyone else copied on the email.

What is the shortcut key to create a new email in Outlook?

What is the keyboard shortcut for composing an email?